Meetings
We all have them. Some of us like them, some not so. Some are useful, some not. Some have purpose, some not. Some of them are to discuss the outcome of a previous meeting, whereas some are the initiation of a new project and are essential to build relationships in a new team who have not worked together.
But what kind of meetings have you been in? Here are some negative behaviours I’ve seen over the last 25+ years of attending meetings for work:
- Taking or making phone calls in the meeting. And not leaving the room
- Taking shoes (and socks, on one occasion) off
- Tapping away on laptop or phone
- Sleeping (yes, I kid you not!)
- No clear leader/facilitator, leads to rambling conversations and lack of focus
- Lack of preparation or focus to meeting
- Too many or wrong people invited to the meeting
- Arriving late
- Taking over meeting for personal goal, not the meeting goal
- Having a meeting when an email would do
However, it is not all bad. I have had the pleasure of attending really useful and well-run meetings too, of which:
- Boundaries and purpose are set in advance and managed throughout
- Short and sweet, no more or less than is required
- Right number of people present for the purpose of the meeting
- Clear agenda, outcomes and action points, followed up by confirmation of responsibilities
- Pre=meeting notes and information for preparation
- Respectful and inclusive dialogue from all participants (see the 10 components of Thinking Environments)
- Biscuits (!)
- No suprrises
Photo by Benjamin Child on Unsplash